Water monitoring

Water safety is tracked as a prerequisite program, but how you log it depends on where your water comes from. You set your source when you create the program, and Crown shows the matching tools on the program page.

Municipal water

If your water is municipal, the evidence is your water authority's annual water quality report. You don't dispatch your own samples; you record the report you receive once a year. Crown puts an Annual municipal water report form on the program page in place of the sample-recording tools.

1. Enter the report year and its effective date

   Both are required. The effective date is the date the report itself covers, which is often not the day you got around to filing it — enter the report's date, because Crown schedules the next one from it.

2. Attach the report

   Select Attach the report and pick the file your authority sent. You can attach more than one if the report came in parts, and remove anything you picked by mistake before saving.

3. Confirm the water meets standards

   Tick the confirmation that the report indicates the water meets applicable safety standards. Crown won't save without it — this is your attestation that you read the report, not a formality.

4. Add notes and save

   Notes is optional; use it for anything an inspector would want to know about this particular report. Select Save annual report.

Crown files the report as a passed water record dated to its effective date, with your water authority named as the source, and keeps the attachment on file as your evidence. Because the record is dated to the report rather than to the day you uploaded it, the next one comes due a year after the report took effect.

Well, trucked, or mixed sources

If your water isn't municipal, you record lab-tested samples instead.

1. Record a sample

   On the program page, record a sample: its sample code, the source, the sample site, and when it was collected.

2. Enter the results

   When the lab results come back, select Record results and finalize the sample as passed, failed, or passed with deviation.

TDS readings

If you treat your water (for example, with a reverse-osmosis system), you can log TDS readings in parts per million against your spec. Enter the reading, and optionally the source (pre-treatment) TDS and a note. Crown charts your readings over time so you can see the trend and spot a filter that's drifting before it fails.

What's next

Water sits alongside your other monitoring programs. See Logging monitoring checks for sanitation, pest, and allergen, and Compliance health for how overdue water testing surfaces.