Traceability
Assigning lots to a batch
Recording which ingredient lots a batch actually consumed: the link that drives traceability and keeps on-hand inventory accurate.
When a batch consumes an ingredient, you tell Crown which received lot you actually used. That single action does two things: it forms the traceability link between the supplier lot and the finished goods, and it deducts what you used from on-hand inventory.
Selecting a lot
On an ingredient item on the production floor, choose Select lot. Crown opens a picker of the lots currently on hand for that ingredient.
- Pick a lot
Choose the lot you're drawing from. Each row shows the lot code, supplier, quantity available, and expiry date.
- Enter the quantity used
Record how much of that lot went into the batch.
- Record it
Save the allocation. Crown links the lot to the batch and reduces its on-hand quantity.
Earliest expiry first
Crown orders the picker by expiry date, earliest first, and pre-selects the earliest non-held lot, so by default you're drawing down the stock that expires soonest. Lots with no expiry date sort to the bottom. You can always pick a different lot.
Using more than one lot
If a single lot doesn't cover what the batch needs, add another. Crown tracks the quantity recorded against the target and shows how much is still outstanding (or flags it if you've gone over), so a delivery split across multiple supplier lots stays accurately recorded.
Held lots
A lot that's been placed on hold is shown with an On hold badge and its reason, but can't be selected — Crown also skips it when pre-selecting the earliest-expiry lot.
Inventory stays accurate
On-hand quantity decrements automatically as you record allocations, and Crown won't let you consume more of a lot than remains, so inventory reflects real consumption without a separate stock-keeping step.
What's next
Lots assigned and stages complete, the batch is ready to wrap up. See Releasing a batch.