GMP & Compliance
Generating your PCP document
How to assemble and download your preventive control plan as a PDF from the data already in Crown.
Putting together a preventive control plan has traditionally meant hiring a consultant to write one up, or compiling it by hand from records spread across binders and spreadsheets. Crown does it for you, as part of your subscription. The PCP document assembles your products, hazard analysis, prerequisite programs, recall plan, and more into a single PDF, built entirely from data you've already entered, so there's nothing to rewrite or reformat. You choose what to include, Crown generates it, and you regenerate a fresh copy whenever your operation changes. It lives under Food Safety → PCP document.
Generating the document
- Review the warnings
A banner at the top flags anything incomplete that would leave a gap in the document, such as a missing company address, no confirmed hazards, or a recall plan that hasn't been approved. Address what you can first.
- Choose the sections
Tick the sections to include, or use All or None. Each section shows a preview of what it will contain.
- Download the PDF
Select Download PDF. Crown assembles the document and saves it to your computer.
What's in it
The document is organized into thirteen sections you can include or omit: cover page, company information, supplier control approach, product descriptions, process flow diagrams, plant schematic, hazard analysis, preventive controls, monitoring procedures, corrective action procedures, verification activities, record-keeping, and prerequisite programs.
What's next
The document draws on your hazard analysis, prerequisite programs, and recall plan. Keeping those current is what keeps the document accurate.
Frequently asked questions
Do I have to write my preventive control plan from scratch?
No. Crown assembles the document from the records you already keep in the app, your products, hazard analysis, prerequisite programs, and recall plan, so you're choosing what to include rather than writing and formatting a plan by hand. The food-safety decisions behind it stay yours as the operator.
Do I still need to hire a consultant to produce my plan?
That's your decision. The assembly and formatting a consultant might otherwise charge to produce, Crown handles automatically as part of your subscription. The hazard analysis and preventive controls behind the plan remain your responsibility as the operator, and some businesses still choose to have a qualified food-safety professional review them.
What's included in the PCP document?
You can include up to thirteen sections: a cover page, company information, supplier control approach, product descriptions, process flow diagrams, a plant schematic, hazard analysis, preventive controls, monitoring procedures, corrective action procedures, verification activities, record-keeping, and prerequisite programs. Tick the ones you need, or include them all.
Does the PCP document stay up to date?
It's built live each time you generate it, so it always reflects the current state of your data. There's no separate saved copy to maintain: keep your hazard analysis, programs, and company details current, and regenerate the PDF whenever you need a fresh one.